Execution & Excellence Project Coordinator

Major Accountabilities

·         Coordinate end-to-end execution of processes involving external stakeholders, ensuring structured planning, tracking, and timely delivery.

·         Act as governance gatekeeper, ensuring full compliance with policies, SOPs, controls, and approval workflows.

·         Validate documentation and approvals prior to execution, ensuring completeness, accuracy, and audit readiness.

·         Ensure accurate, complete, and timely submission of transparency-related data in line with local and global requirements

·         Coordinate external vendors, ensuring compliance, deliverable quality, and full activity traceability.

·         Monitor execution, identify risks or deviations, and drive corrective actions in a timely manner.

·         Drive process standardization and continuous improvement, increasing efficiency and reducing errors.

·         Guide stakeholders on correct process execution, governance requirements, and workflows.

·         Ensure adherence to Ethics, Risk & Compliance standards, supporting internal controls and audit processes.

·         Manage systems supporting EE processes, ensuring data accuracy, completeness, and consistency across platforms.

·         Perform data reconciliation across systems, resolving discrepancies and ensuring transparency, traceability, and data integrity.

Key Performance Indicators (Suggested priority KPIs *italicized)

·         Coordinates meetings and administrative support activities with precision, ensuring compliance with all requirements.

·         Maintains documentation and records to ensure information is complete, reliable, and audit-ready.

·         Follows internal policies and approval workflows to support Ethics, Risk & Compliance standards.

·         Ensures transparency reporting in all data processing activities, making information accessible and traceable for stakeholders.

·         Processes purchase orders, invoices, payments, and data reconciliation accurately and on time across all platforms.

·         Delivers proactive communication and resolves issues to achieve stakeholder satisfaction and guide process execution.

·         Drives continuous improvement in administrative and operational processes for greater efficiency and fewer errors.

Ideal Background

Education:

·      Bachelor’s degree is advantageous but not essential.

Languages:

·      Local language.

·      Fluent English.

Experience/Professional Requirement:

Relevant Experience

·         2–3 years’ experience in a coordination, administration, sales support, marketing support, or general secretarial role.

·         Ability to work autonomously and manage competing priorities.

·         Strong customer service, communication, and stakeholder management skills.

·         Strong planning, organization, accountability, and time management capabilities.

·         Experience working across systems, processes, and multiple stakeholder groups.

·         Ability to apply compliance requirements, policies, and operational procedures in day-to-day work.

·         Problem Solving & Continuous Improvement

·         Proactive mindset with a focus on continuous improvement and efficient execution.